Privacy Notice

Privacy Notice for Economic Development Service: Invest Huntingdonshire

This privacy notice provides you with information about what we do with your personal data (information that is about you and identifies you); how we collect, store and handle your personal information; and what your information rights are.

Changes to Privacy Notice:

We may occasionally make changes to the notice or when significant changes occur in related legislation or in council strategy. When this happens, we will place an updated version on this page and the date the page has been amended will be visible at the top of this page.

Our contact details:

Economic Development Team

Huntingdonshire District Council, St Mary's Street, Huntingdon, PE29 3TN

Phone Number: 01480 388074

economic.development@huntingdonshire.gov.uk

Data Controller:

The council is registered (Z581464X) with the Information Commissioner’s Office (ICO) as a Data Controller. We are committed to processing personal data in accordance with the General Data Protection Regulation (GDPR) principles, which ensure the safe processing of personal data. We are a public authority and have a nominated Data Protection Officer. If you wish to contact the Data Protection Officer directly please email infogov@3csharedservices.org or call us on 01480 388388.

The type of personal information we collect:

We currently collect and process the following information:

• Personal contact details (for example, your personal email address).
• Business demography details (for example, business name, companies house number, industry sector, turnover, number of employees, business email and telephone number, and business address details).
• Details of communication sent and received (for example, face to face conversations, web forms, emails, phone calls, networking and other exchanges of materials).

How we collect your personal information and why we process it:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• To induct, supplement and update your personal data so that it remains current and relevant for the delivery of our services. For instance, when you sign up for a service.

We also receive personal information indirectly, from the following sources in the following scenarios:

• Commercial databases and complementary data files that provide structured UK business and employee data. For instance, from third parties.

We use the information that you have given us in order to:

• Provide you with relevant economic development news and related activities.
• To draw analysis of the local economy through analysing the information you provide to us, to achieve the aims of the economic growth strategy.
• To offer notice of external organisations and contacts that that may be able to provide business support.
• We welcome you to sign up to our informative newsletter. However, you can unsubscribe at any time by emailing us at economic.development@huntingdonshire.gov.uk.

We use anonymised and aggregated information for purposes that include testing our IT systems, research, data analysis, creating marketing and promotion models, improving services, and developing new features and functions.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

• the data subject has given consent to the processing of their personal data for one or more specific purposes.
• processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

Sharing your information:

We may share your personal data within internal departments of the council, local partner authorities, and government departments as required.

Automated decision making:

The personal data provided by you will not be used for any automated decisions.

How we store your personal information:

Your information is securely stored on our IT systems and is never shared with third parties without your consent, a legal obligation, or if otherwise already in the public domain.

We will keep your personal information until you withdraw your consent and no other legal requirement remains. We will then dispose of your information by securely deleting your data wherever it exists in the IT systems that we control. We will also routinely undertake consent reviews so that we only store what is necessary.

We are both committed and legally obliged to protect the information we hold about you, preventing unauthorised access to it and preventing unauthorised use of it. The information you provide will be subject to thorough measures and procedures to make sure it cannot be seen, accessed or disclosed to anyone who should not be allowed to see it.

 

We have a comprehensive set of information and security policies. These define our commitments and responsibilities to your privacy and cover a range of information and technology security areas. We train staff who handle personal information and treat it as a disciplinary matter if they misuse or do not look after your personal information properly.

We have procedures and policies in place to ensure we do our best to protect your personal data. This includes reporting of near miss events so that we continually improve procedures.

If a breach is likely to result in high risk to rights and freedoms of individuals the council has a lawful duty to inform them without undue delay, and we are legally obligated to notify the ICO within 72 hours.

We will carry out Data Protection Impact Assessments for uses of personal data that are likely to result in high risk to individuals’ interests. We’ll carry out a screening checklist at the outset of a project (small or large) so that where there are potentially significant risks to individuals privacy this will be appropriately assessed and measures to mitigate the risk if applicable, will be actioned.

Updating your details:

If any of the information that you have provided to us changes, for example if you change your e-mail address, please inform us of the correct details by sending an email to economic.development@huntingdonshire.gov.uk.

We are committed to updating any information we hold about you and when you ask us to.

Your data protection rights:

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at economic.development@huntingdonshire.gov.uk if you wish to make a request.

Links to third-party websites:

We may display advertisements from third parties and other content that links to third-party websites. We cannot control or be held responsible for third parties’ privacy practices and content. If you click on a third-party advertisement or link, please understand that you are leaving Huntingdonshire District Council’s website and any personal data you provide will not be covered by this privacy notice. Please read their privacy notice to find out how they collect and process your personal data.

Cookies:

Please refer to the cookies guidance on the website which informs you of how we use cookies and how you can manage them.

How to complain:

If you have any concerns about our use of your personal information, you can make a complaint to us at:

Economic Development (Data Protection Team)

Huntingdonshire District Council

St Mary's Street

Huntingdon

PE29 3TN

economic.development@huntingdonshire.gov.uk

Phone Number: 01480 388074

You can refer the matter to the ICO, the independent watchdog on information and data protection in the UK, should you remain unhappy after we have responded to your complaint.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk